Volunteer & Community Guide
Community Fundraising Playbook
A flexible framework for supporters, volunteers, businesses, and partners who want to host a fundraiser benefiting Endo Excision For All.
Endo Excision For All is a 501(c)(3) nonprofit dedicated to ensuring equitable access to excision surgery — the gold standard in endometriosis treatment.
This playbook is designed for anyone who wants to organize a fundraiser benefiting EEFA, from a small local event to a larger community gathering. It provides a flexible, scalable framework that keeps planning simple, professional, and impactful.
Coordinate Directly With Nicole Notar
All fundraising event organizers may work with Nicole Notar to coordinate:
Table of Contents
Chapter 01
Purpose of This Playbook
This guide helps supporters turn their ideas into meaningful fundraising events that raise money and awareness for endometriosis advocacy and access to care.
The goal is to create:
- Simple, repeatable fundraising systems
- Flexible event options for different budgets
- Community engagement opportunities
- Sustainable fundraising growth for EEFA
This playbook is intentionally scalable. Events can range from:
- A 15-person yoga class fundraiser
- A girls' night at a local bar
- A boutique shopping giveback
- A raffle or silent auction
- A fitness challenge
- A corporate wellness event
- A large community tournament or gala
Chapter 02
Who Can Host a Fundraiser
Anyone passionate about supporting endometriosis awareness and patient advocacy can host a fundraiser, including:
- Individuals
- Small businesses
- Fitness studios
- Salons and spas
- Restaurants and bars
- Corporate teams
- Schools or universities
- Community groups
- Influencers and content creators
- Patients and families
Chapter 03
Getting Started
Step 01
Choose Your Fundraiser Type
Decide what kind of event you want to host, how many people you expect, your fundraising goal, and whether it's in-person, virtual, or hybrid.
Step 02
Contact EEFA
Reach out to coordinate event approval, branding and logo use, Eventbrite setup, donation processing, promotional support, and social media collaboration.
Step 03
Pick a Date & Venue
Yoga studios, local breweries, restaurant private rooms, boutiques, parks, community centers, home gatherings, fitness studios, or pickleball courts all work well.
Step 04
Build Your Plan
Decide on ticket price or donation structure, raffle or auction components, sponsors and vendors, merchandise, food and drinks, and entertainment.
Chapter 04
Core Fundraising Models
Donation-Based Events
Model 01
Guests donate what they can. Best for wellness events, community gatherings, awareness nights, and panels or educational sessions.
Fixed Ticket Events
Model 02
Guests purchase tickets through EEFA's Eventbrite. Examples: $25 yoga class, $40 girls' night fundraiser, $75 brunch event.
Giveback Partnerships
Model 03
Businesses donate a percentage of sales — for example, 20% of all purchases, 10% of bar sales, or round-up at checkout.
Raffles & Silent Auctions
Model 04
Added to nearly any fundraiser for additional revenue. Lightweight to set up and consistently popular with guests.
Sponsorship-Based Events
Model 05
Local businesses contribute financial sponsorships, products, gift cards, venue support, or services.
Chapter 05
Event Planning Framework
Recommended Timeline
6–8 Weeks Before
- Choose event concept
- Secure venue
- Contact EEFA
- Set fundraising goal
- Begin sponsor outreach
4 Weeks Before
- Launch registration and ticket sales
- Promote heavily on social media
- Confirm raffle donations
- Recruit volunteers
2 Weeks Before
- Finalize attendee count
- Confirm vendors and sponsors
- Push final marketing campaign
- Build signage and materials
Event Week
- Confirm logistics
- Prepare donation systems
- Print raffle tickets and signage
- Assign volunteer roles
Chapter 06
Ticketing & Donation Options
Fundraisers may coordinate directly with Nicole Notar for any of the following options.
Option A — Donation-Based Registration
Guests donate any amount.
Option B — Fixed-Price Tickets
Tickets sold through EEFA Eventbrite. Examples include $20 yoga class, $35 networking night, $50 fundraiser dinner.
Option C — Hybrid Model
Lower ticket cost plus optional donations onsite. Examples: $15 entry + raffle participation; free event + donation station; shopping event + checkout donations.
Chapter 07
Marketing & Promotion
Recommended Marketing Channels
- Facebook Events
- TikTok
- Email newsletters
- Flyers and posters
- Community Facebook groups
- Local influencers
- Studio and business mailing lists
Content Ideas
- "Why I'm Hosting"
- Patient stories
- Countdown posts
- Sponsor spotlights
- Raffle previews
- Behind-the-scenes setup
- Donation impact education
“ Every ticket helps patients access care.
Suggested Calls to Action
- Help us increase access to life-changing care.
- Support endometriosis advocacy.
- Join us for a night that gives back.
- Every ticket helps patients access care.
Chapter 08
Sponsorship & Donations
Great Local Sponsor Targets
- Wellness studios
- Gyms
- Salons
- Restaurants
- Boutiques
- Realtors
- Medical offices
- Physical therapy clinics
- Women-owned businesses
Donation Request Ideas
Ask for gift cards, services, products, gift baskets, venue discounts, or food and drink sponsorships.
Chapter 09
Volunteer & Staffing Guidance
Even small events benefit from help.
Suggested Roles
- Check-in table
- Donation collection
- Raffle sales
- Social media coverage
- Setup and breakdown
- Sponsor coordination
- Guest support
Chapter 10
Fundraising Event Ideas
Yoga Studio Fundraiser
How it works: Partner with a yoga or Pilates studio to host a donation-based or ticketed wellness class.
Recommended Structure
- 45–60 minute class
- Instructor donates time or partial proceeds
- Add tea, snacks, or social hour afterward
- Include raffle baskets
Revenue Opportunities
- Ticket sales
- Donations
- Raffle tickets
- Merchandise table
Suggested Pricing
$25–$40 per attendee
Easy Add-Ons
Sound bath, meditation, wellness panel, endometriosis education table.
Bar or Brewery Fundraising Night
How it works: Reserve a section or private room at a local bar, brewery, or restaurant.
Popular Formats
- Girls' night out
- Trivia night
- Karaoke fundraiser
- Live music night
- Singles mixer
- Networking event
Revenue Options
- Ticket sales
- Percentage of bar sales
- Raffles
- Drink specials benefiting EEFA
Tips
Ask the venue to donate space rental, a portion of sales, or specialty cocktail proceeds.
Kendra Scott Giveback Event
How it works: Coordinate a shopping giveback partnership where a percentage of sales benefits EEFA.
Typical Model
- 20% giveback during a designated time window
- In-store event and/or online code
- Guests shop while supporting the mission
Ways to Enhance It
- Host a small networking mixer
- Offer light bites and champagne
- Include educational materials
- Encourage social posting
Promotion Tips
Create "Shop for a Cause" graphics, encourage pre-event RSVPs, share styling and product previews.
Raffle Fundraiser
How it works: Sell raffle tickets for donated prizes.
Prize Ideas
- Spa packages
- Restaurant gift cards
- Fitness memberships
- Beauty baskets
- Sports tickets
- Local experiences
Suggested Ticket Pricing
- 1 for $5
- 5 for $20
- 15 for $50
Important Notes
Follow local and state raffle regulations where applicable.
Best Practices
- Display prizes clearly
- Promote prizes ahead of time
- Accept digital payments onsite
- Announce winners publicly
Fitness Challenge Fundraiser
Examples
- Walk challenge
- Spin class marathon
- Run club event
- Pickleball mini tournament
- "Move for Endo" challenge month
Revenue Options
- Entry fees
- Team fundraising
- Sponsorships
- Merchandise
Restaurant Giveback Night
How it works: Restaurants donate a percentage of sales, specific menu item proceeds, or dessert/drink upgrades.
Why It's Easy
- Minimal setup required
- No venue rental costs
- Easy group participation
Home-Hosted Fundraiser
How it works: Perfect for smaller supporter groups.
Ideas
- Wine and cheese night
- Backyard yoga
- Brunch fundraiser
- Game night
- Book club fundraiser
Corporate Wellness Fundraiser
How it works: Partner with employers for:
Ideas
- Lunch-and-learn sessions
- Wellness classes
- Donation matching
- Employee fundraising competitions
Chapter 11
Raffle & Giveaway Guidelines
Recommended Supplies
- Raffle tickets
- Cash box
- Venmo or Zelle QR codes
- Display signage
- Prize labels
- Winner tracking sheet
Digital Payment Options
Encourage Venmo, PayPal, Eventbrite add-ons, and QR code donations.
Chapter 12
Day-Of Event Checklist
Before Guests Arrive
- Setup signage
- Prepare check-in table
- Test payment systems
- Organize raffle items
- Brief volunteers
During Event
- Capture photos and videos
- Thank sponsors publicly
- Encourage donations
- Share social media updates
End of Event
- Announce totals if appropriate
- Thank attendees
- Clean up venue
- Save contact info for future events
Chapter 13
Post-Event Follow-Up
Within 48 Hours
- Thank attendees
- Thank sponsors
- Share fundraising impact
- Post event photos
- Send donation receipts if applicable
Suggested Metrics to Track
- Funds raised
- Attendance
- New supporters
- Social reach
- Sponsor retention opportunities
Chapter 14
Templates & Scripts
Sample Venue Partnership Outreach
Outreach Script
Hi [Business Name],
My name is [Name], and I'm organizing a community fundraiser benefiting Endo Excision For All, a nonprofit dedicated to improving access to excision surgery and endometriosis care.
We would love to partner with your business for a fundraising event and believe your space would be a wonderful fit. We're exploring options such as a giveback night, wellness event, or community social gathering.
Would you be open to discussing a potential partnership?
Thank you so much for your consideration.
Sample Social Media Caption
Social Caption
Join us for a night of community, awareness, and impact benefiting Endo Excision For All 💛
Every ticket and donation helps support advocacy and equitable access to excision surgery for individuals living with endometriosis.
[Event Details]
To attend or support: [Link]